VariPOS Documentation
Read module-by-module like an operations story. Every scene tells what to do, what to check, and what outcome to expect.
Administration
Backup, Restore, and Disaster Recovery
Safety chapter: backups are taken so your business can recover from device issues.
Scene 1: Backup & Sync Overview – Scene 1
Open Settings from dashboard and tap Backup to Google Drive or Tap Backup menu item in menu bar under Settings heading . The screen title is Backup & Sync.
Step 1
Understand where backups are stored: Backups are stored in your Google Drive under the folder: varipos_backups
Step 2
Understand the sign-in requirement: Backup works only when you are signed in with Google. The screen shows:
- signed-in status
- connected email address
- Sign in or Sign out button
Step 3
Understand what the app backs up: The app supports two backup types:
- Full
- DB Only
Scene 2: Backup Types – Scene 2
In the Backup Type section, choose one of the two segmented options.
Step 1
Choose Full backup: Full backup includes:
- database records
- media files
- products
- purchases
- purchase returns
- customers
- suppliers
- shop logo
- signature
Step 2
Choose DB Only backup: DB Only backup includes only the database records. It does not include media files.
Step 3
Pick the type before starting backup: The selected type is the one used when you tap Start Backup Now.
Scene 3: Start Backup Now – Scene 3
Sign in first
If Google account is not connected, sign in first. The backup button stays disabled until sign-in is available.
Step 1
Tap Start Backup Now: Tap the Start Backup Now button.
Step 2
Watch the progress: During backup, the screen shows progress messages such as:
- preparing database
- collecting images
- packaging images
- uploading to Drive
- uploading database
- uploading media
- uploading manifest
Step 3
Read the result: After backup completes, the screen shows:
- status text
- success or failure snackbar
Step 4
Check Last Backup: In the Status card, the app shows the last backup date after successful completion.
Scene 4: Automatic Backup – Scene 4
In the Automatic Backup card, use the switch for: Daily backup on app open
Step 1
Understand how automatic backup works: When enabled, the app runs automatic backup:
- only if Google account is signed in
- only once per day
- only after the scheduled time
- when the app is opened
- (It does not continuously run in the background all day.)
Step 2
Set schedule time: Tap the schedule time button and choose the desired time.
Step 3
Set retention rules: You can set retention values for:
- Daily
- Weekly
- Monthly
- (These settings control how many backup folders are kept in Google Drive.)
Step 4
Know what retention does: After a successful backup, the app prunes older Drive backup folders based on the selected retention rules.
Scene 5: Restore Backup Overview – Scene 5
Open Settings from the dashboard and tap Restore from the Google Drive or Simple tap the Restore menu item under settings. The screen title is Restore Backup.
Step 1
Sign in first: You must be signed in to list Google Drive backups.
Step 2
Review the status card; The restore screen shows a Status card. During restore it displays:
- progress bar
- step message
- percentage where available
Step 3
Use date filter if needed: The screen provides From, To, and Clear options in the Filter by Date section. This helps you narrow the list of available backups.
Scene 6: View Available Backups – Scene 6
The restore screen lists backups from Google Drive
Step 1
Each row shows:
- backup name
- created date and time
- backup type
- total size
Step 2
Open backup details: Tap the info icon on a backup row.
Step 3
Review backup details: The details bottom sheet shows:
- backup name
- created date and time
- type
- size
- whether media is included
- compatibility status
Step 4
If manifest data is available, it also shows:
- schema version
- object counts
- media item count
Step 5
Use details before restoring: This helps you confirm whether the selected backup is the correct one before replacing current data.
Scene 7: Restore a Backup – Scene 7
In the backup list, tap the restore icon for the backup you want to apply.
Step 1
Check compatibility: Before restore, the app checks the backup manifest. If the backup schema version is newer than the current app schema version, restore is blocked and the app shows:
- backup schema version
- current app schema version
- instruction to update the app first
Step 2
Read the restore warning: If the backup is compatible, the app asks for confirmation and clearly states that current data will be replaced.
Step 3
Confirm restore: Tap Restore to continue.
Step 4
Watch restore progress: During restore, the app may show steps such as:
- downloading backup
- downloading manifest
- downloading media
- applying database
- restoring images
- restore completed
Step 5
Understand what restore does: The restore process replaces the current database with the backup database. If the backup contains media, the app also restores media files and rewrites saved image paths for:
- products
- purchases
- purchase returns
- customers
- suppliers
- shop logo
- signature
Scene 8: Disaster Recovery – Scene 8
If the device is lost, reset, or damaged, install the app again and sign in with the same Google account.
Step 1
Open Restore Go to Settings > Restore.
Step 2
Select the required backup: Use the backup list and details sheet to identify the correct backup.
Step 3
Restore the backup: Tap restore and confirm. The app downloads the backup from Google Drive and applies it on the new device.
Step 4
Use Full backup for best recovery: If you want both business data and images back, restore a Full backup. If the backup was DB Only, database records return but media files are not restored.
Step 5
Know the app’s protection rule: If the backup was created by a newer app schema version, restore is blocked until the app is updated. This protects the database from incompatible restore.
Scene 9: Important Working Notes – Scene 9
Current backup and restore are based on Google Drive, not manual local export from this screen.
Step 1
Full backup is better for recovery: Use Full backup if you want a proper disaster recovery copy including images and visual assets.
Step 2
Restore replaces current data: Restore is not a merge. It replaces the current database with the selected backup.
Step 3
Keep auto backup enabled: If this app is used for real business, daily automatic backup on app open is the safer setup.